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Administrative Assistant for the International School of Business and Suomi College of Arts and Sciences

Posted: June 22, 2021

Title: Administrative Assistant
Department: International School of Business/Suomi College of Arts and Sciences
Supervisor: Dean, International School of Business; Dean, Suomi College of Arts and Sciences
Category: Staff
Status/Type: Full-time (12-month)/ non-Exempt

Position Description:
To assist in the coordination of the activities of the International School of Business
(ISB), and Suomi College of Arts and Sciences (SCAS) by providing administrative
assistance to the Schools’ deans and faculty.

Required Qualifications:

  • Strong organizational skills
  • Strong secretarial skills
  • Strong work ethic, integrity and a positive attitude
  • Strong interpersonal, communication, presentation, organization and computer skills
  • Requires proficiency in the use of major word processing, database, and spreadsheet software
  • Ability to utilize Google Email, Google Drive, Google Calendar, Google Forms, and Adobe Acrobat Pro
  • Must be able to set priorities, work independently and uphold confidentiality
  • Adaptable to a dynamic environment characteristic of an institution experiencing enrollment growth and program development

Desired Qualifications:

  • Previous experience working in college administration
  • Proven track record building relationships with external constituencies
  • Knowledge of social media as a marketing and communication tool ? International experience or working with international students is a plus

Responsibilities:

  1. Develop a broad knowledge of department policies, procedures and programs in order to handle questions and inquiries
  2.  Coordinate the various administrative requirements and reporting procedures for the ISB and SCAS during the academic year
  3. Collect, maintain and provide course and departmental information
  4. Maintain and update a database of students
  5. Develop course and room schedules
  6. Maintain office equipment
  7. Schedule and take minutes at ISB and SCAS departmental meetings
  8. Coordinate other ISB and SCAS events and presentations
  9. Process office purchase requisitions, inter-account billings and check requests
  10. Initiate and monitor requisitions for supplies
  11. Receive and route mail
  12. Communicate with outside agencies and companies on behalf of ISB and SCAS dean and department faculty
  13. Adhere to university policies and procedures
  14. Work collegially and professionally with students, employees and external constituents
  15. Demonstrate support for and engagement with Finlandia’s strategic vision to become more fully a whole learning community accompanying the whole student toward a whole life
  16. Set up and video record student presentations (ISB)
  17. Perform desktop research (ISB)
  18. Maintain social media sites for ISB and SCAS
  19. Demonstrate support for and engagement with Finlandia’s strategic vision to become more fully a whole learning community accompanying the whole student toward a whole life.

Application Procedure
E-mail a letter of application addressing qualifications for the position along with a resume to:

humanresources@finlandia.edu

Applications will be accepted until the position is filled.

Finlandia University participates in the federal E-Verify system. Individuals hired into positions must have their identity and work eligibility confirmed by the E-Verify system. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

As a learning community Finlandia University recognizes and affirms the dignity and worth of all people and cultures. We will strive to provide an institutional climate that does not perpetuate or tolerate forms of discrimination. We are committed to recruiting, developing and retaining a qualified and diverse faculty, staff and student body.
Finlandia University does not discriminate on the basis of race, color, national origin, sex/gender, age, disability, religion, veteran status, familial status, height, weight, socioeconomic status, sexual orientation, genetic information, or any other category protected by applicable law in admissions, employment, athletics, programs, and activities. The following person(s) has been designated to handle inquiries regarding the non-discrimination policies or gender equity concerns:

Fredi deYampert
VP Academic Affairs/Title IX Coordinator
(906) 487-7301
fredi.deyampert@finlandia.edu
FINLANDIA UNIVERSITY IS AN EQUAL OPPORTUNITY EDUCATIONAL INSTITUTION / EQUAL OPPORTUNITY EMPLOYER